Asset Management Group Coordinator

Responsibilities

• Organize and assemble periodic reporting generated by the Asset Management Team.
• Perform administrative tasks including document preparation, electronic document management, filing, copying, faxing transmittals, expense sheets and other tasks as needed.
• Carry out scheduling duties, timesheet entries and general calendar management.
• Fulfill responsibilities associated with maintaining an organized and efficient workplace including ordering office and kitchen supplies and organizing office/kitchen areas. Work with other team members to maintain an orderly and professional space.
• Provide a welcoming atmosphere to visitors and guests including organizing meeting areas before and after meetings. Coordinate ordering/arranging refreshments or food for meetings and guests.
• Perform Office Management and Reception duties at the Stamford, CT office.
• Track documents, agreements, invoices and other items with clients and consultants through calls and emails. work with the Asset Management and Marketing teams to assemble award submissions and marketing materials.
• Arrange travel and hotel accommodation as needed.

Qualifications

• College degree required.
• Ability to work well under pressure, handle multiple interruptions and adjust priorities throughout the day and a willingness to respond to pressing matters outside of typical business hours.
• Ability to self-start, proactively take on tasks and follow through.
• Able to effectively multi-task and meet deadlines.
• Excellent written and verbal communication skills and a strong attention to detail.
• Strong organizational, analytical and problem-solving skills.
• Ability to grasp complex tasks and carry out directions independently.
• Ability to effectively use Microsoft Office (Word, Excel, Power Point, Outlook)
• Excellent typing skills (60+ wpm).
• Graphic skills a plus.